POSITION TITLE:  Administrative Assistant 

HOURS:  Monday through Friday between 9A – 3P

25-30 hrs per week; potential of flexible summer hours

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REPORTS TO:  Administrative Team

 

POSITION PURPOSE: This position provides administrative and clerical support to management and designated staff. This position will also coordinate general support services.  Independent judgment is required to plan, prioritize, and organize a diversified workload.

 

 

Essential Functions and Basic Duties

• Provide general administrative and clerical support to designated staff members

• Organize and schedule appointments

• Plan meetings and take detailed minutes

• Write, open, sort, and distribute incoming correspondence

• Create and produce a variety of documents, reports, and records

• Assist in the preparation of regularly scheduled reports

• Develop and maintain a filing system

• Update and maintain policies and procedures

• Order supplies

• Research suppliers

• Maintain supplies inventory level

• Submit and reconcile expense reports

• Maintain contact lists

• Schedule travel arrangements

• Act as the point of contact for designated staff

• Complete special projects and miscellaneous assignments as required

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Qualifications

Education/Certification: 

Preferred - Degree in Administrative Assistant

 

Required Knowledge:    

Proficiency in Microsoft Office (including Outlook, Word, Excel, Teams, and PowerPoint)

 

Experience Required:     

One year of previous related experience preferred

 

Skills/Abilities:                  

• Excellent oral and written communication skills

• Strong organizational skills

• Ability to work independently

• Maintain confidentiality in a professional manner
   

For more information email information@acts-tours.com

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